Revenue Leak Calculator for IT Companies

Find out how much revenue your IT company is losing every month

Most IT companies lose 10–30% of revenue due to untracked work, idle time, and billing gaps. See your number in under a minute.

₹12L+

Avg. monthly leak uncovered

8 Qs

To pinpoint your leakage

100%

Confidential — no sales call

Step 1 of 8 13% complete

How many employees do you have?

Include full-time engineers, designers, PMs and ops.

people

What is your average billing rate?

Per hour, blended across roles (in ₹).

₹ /hr

How many working hours per month?

Standard is 160. Adjust if your team works differently.

hrs/month

What % of your team is billable?

Excludes admin, HR, and leadership.

70 %

% of team that bills clients

0% 100%

What is your average utilization rate?

Percentage of working hours that are productive.

65 %

Hours productively used

0% 100%

How much work goes untracked?

Hours done without timesheets or logs.

15 %

Work without timesheets

0% 100%

How much work is done but not billed?

Scope creep, missed line items, and write-offs.

10 %

Delivered but never invoiced

0% 100%

How much idle time exists in your team?

Bench, between projects, and waiting on approvals.

12 %

Bench / unused capacity

0% 100%

How it works

The math behind your revenue leak

Full transparency on every formula we use to surface where your IT services revenue is leaking.

How is the total revenue potential calculated?

We first determine your billable headcount (Team Size × Billable %), then multiply that by Monthly Hours and your Billing Rate. Formula: Total Potential = (Team Size × Billable %) × Monthly Hours × Billing Rate. This is the maximum revenue your team could generate each month if every billable hour was sold.

How is loss from untracked work calculated?

Untracked work is productive time that never makes it onto a timesheet, so it can't be invoiced. We apply your untracked % to the productive revenue base. Formula: Untracked Loss = (Billable Employees × Productive Hours × Billing Rate) × Untracked %.

How is loss from unbilled work calculated?

Unbilled work covers scope creep, write-offs, and missed line items — work that was delivered but never invoiced. Formula: Unbilled Loss = (Billable Employees × Productive Hours × Billing Rate) × Unbilled %.

How is loss from idle time calculated?

Idle time is bench capacity, between-projects gaps, and waiting on approvals. We apply it against your full revenue potential because that capacity was paid for. Formula: Idle Loss = Total Potential × Idle %.

How is the total monthly and yearly leak calculated?

Total Loss = Untracked Loss + Unbilled Loss + Idle Loss. We then project it forward: Yearly Loss = Total Loss × 12. The leak percentage is Total Loss ÷ Total Potential × 100, so you can see what share of revenue is slipping through.

What does utilization rate actually mean here?

Utilization is the share of working hours your team spends on productive, client-facing work (vs. internal meetings, admin, or downtime). Productive Hours = Monthly Hours × Utilization %. It's the foundation for calculating realistic revenue, not theoretical maximums.

Are these numbers an estimate or exact figures?

The calculator gives you a directional estimate based on the inputs you provide. The formulas are the same ones used in professional services finance modeling. For an exact, audited figure tailored to your operations, book a free audit call with our team.